The software for school social work.
School social work moves between school, youth welfare and the family home: KoJu24 documents consultations, projects and cases on site – with strict data protection, an involved network and statistics available to the agency at the push of a button.
Document school social work and collaborate through networks – data-secure at school.
School social work under § 13 SGB VIII operates in the middle of the school, but in its own professional and data-protection responsibility: individual case counselling, open offers, group and prevention projects – coordinated with teachers, the youth welfare office and parents, without confidential information ending up in the wrong place. KoJu24 brings case work together in a shared database with fine-grained view permissions, involves the network and condenses the work on request into anonymised statistics and reports for the agency – captured on site, without paper chaos.
The biggest time-drains – and how KoJu24 helps
School social work means working at the interface of school, family and youth welfare – and catching up on documentation in the margins of the day. KoJu24 eases the load where software helps: case-related documentation, appointment and network coordination, a clean separation of confidential data, and statistics for the agency. Crisis, role pressure and emotional strain remain your work – KoJu24 takes on the paperwork around it.
Documentation in the margins
You record case progress and conversations continuously; from what you have captured KoJu24 generates an AI-assisted draft report for the youth welfare office or agency – which you only need to review, expand by voice input if needed, and release.
Double entry across many systems
Instead of paper, Excel and parallel folders, you keep the case in one shared file; what is captured once flows into the report and statistics, without re-typing it.
Group and project work
You record open offers, prevention and group projects as group documentation for several participants in a single entry – instead of documenting each child separately.
Figures for agency & funding
KoJu24 condenses the documented work into evaluations via analytics and controlling – e.g. by case numbers, topics and offers – and exports them as CSV or PDF. This provides the basis for activity reports to agencies and the municipality.
Networked across many places
You create contacts at the school, ASD, youth welfare office, therapy, physicians and parents once in the address book and assign them to the case – with role and an optional contact ban; important contacts appear on the emergency data sheet if you wish.
Preparing and following up care-plan meetings
You plan care-plan and parent meetings as an appointment – recurring and excluding public holidays too – document them including participants and outcome, and record open points as tasks with a responsible person and a deadline.
Email ping-pong in the team
Instead of long email chains, you write directly in the integrated, encrypted chat – one-to-one or in a group – and share a documentation into the relevant conversation with one click (within the team and with authorised clients).
Confidentiality at the school
Employed by the agency, working at the school: through fine-grained view permissions, only the responsible professional sees the case – the school gets no access to confidential counselling data. Two-factor login and separate facilities secure this. Servers in Germany, GDPR-compliant.
When someone asks
The activity log shows who created, changed, deleted or exported which record and when – filterable by search term, category and time period. This keeps the handling of sensitive data traceable.
Alone with the risk assessment
If child endangerment is suspected, you document your observations and classify the case in the development report as Leistungs-, Grau- or Gefährdungsbereich; only a designated reviewer can finalise and lock the report. The § 8a procedure itself remains professional work – KoJu24 records the assessment in a structured way and under the four-eyes principle.
Frequently asked questions — Software for school social work
Is data protection at the school ensured?
Yes. School social work is subject to its own confidentiality and data-protection requirements. KoJu24 works with fine-grained view permissions, so only authorised people see a case – the school gets no access to confidential counselling data. Two-factor login and an activity log further secure access; the servers are located in Germany, GDPR-compliant.
Besides individual cases, can I also record projects and open offers?
Yes. In addition to individual case documentation, you record group offers, prevention and project work – as collective documentation for several participants if needed. Appointments, tasks and contacts are part of it, so both the case-related and the open work of school social work can be mapped.
Can statistics and reports be created for the agency?
Yes. The documented work can be condensed into analyses via analytics and controlling – such as case numbers, topics and offers – and used as a basis for activity reports to agencies and the municipality. This makes evidencing the work done possible without separate counting and tracking.
See KoJu24 for your organization
A personal online presentation – no obligation, tailored to your work.